Events Coordinator

What you'll do

• Support the planning and execution of hosted events, sponsorship activations, industry conferences, and internal events
• Coordinate logistics for site visits, venue walk-throughs, planning meetings, and onsite event support
• Assist with managing event timelines, budgets, vendors, venues, catering, AV, shipping, travel, staffing, and production/logistics details
• Help coordinate event orders and onsite materials including signage, giveaways, name badges, swag, and attendee materials
• Provide onsite support across a range of operational needs and adapt quickly in fast-paced event environments
• Assist with maintaining event documentation, budget, processes, calendars and project trackers to improve scalability and efficiency
• Be responsible for event recaps and measurement to inform future planning
• Partner closely with Marketing, Sales, Business Development, Product teams to support event goals and attendee experiences
• Coordinate with internal stakeholders to align branding, collateral, executive participation, speaking opportunities, and event communications
• Support audience acquisition efforts by helping manage invitee lists, registrations, outreach, and follow-up communications
• Collaborate on promotional efforts for events, including email campaigns, social media, and customer communications
• Serve as a point of contact for vendors, venues, sponsors, and external partners throughout the event planning process
• Represent adMarketplace’s brand and business priorities
• Support sponsorship deliverables and help ensure fulfillment of branding and partnership commitments
• Assist with vendor coordination, contracts, approvals, and event logistics management
• Help track event performance metrics including attendance, engagement, meetings, and budget tracking
• Support post-event reporting, lead capture, surveys, and follow-up processes
• Contribute ideas and recommendations to improve event processes, attendee experiences, and future event performance

Requirements

• 1+ years of experience in event coordination, marketing, hospitality, client services, or a related field
• Exceptional written and verbal communication skills
• Strong organizational and project management skills
• High attention to detail and commitment to quality and accuracy
• Collaborative mindset with strong interpersonal skills
• Highly motivated self-starter with a strong work ethic and reliability
• Quick learner who can take direction and thrive in a fast-paced environment
• Positive, high-energy attitude and passion for creating exceptional experiences
• Experience in advertising, media, adtech, marketing technology, or B2B events is a plus
• Familiarity with event platforms, registration tools, or CRM systems is a plus

Tech stack

Benefits