Brand Events Coordinator - Operations & Guest Experience

What you'll do

• Coordinate planning, logistics, and execution of Raptive-owned events
• Manage guest registration, attendee communications, and travel coordination with external travel agencies
• Serve as cross-functional liaison among internal teams, vendors, production partners, and stakeholders
• Support onsite guest experience by coordinating hospitality operations, catering, staffing, entertainment, production crews, and vendor execution
• Research venues and hospitality locations; support event production planning and operational timelines
• Manage event marketing inventory, branded materials, gifting, and event shipping logistics
• Create operational documents, staff schedules, run-of-shows, and training materials for internal teams and event partners
• Coordinate programming materials and presentation logistics for internal and external stakeholders
• Support event budgets through expense reporting, invoice coordination, payment tracking, and budget administration
• Maintain attendee data, registration tracking, and post-event reporting and analysis
• Provide on-site operational support at events including troubleshooting and ensuring seamless guest experience
• Travel to support a minimum of 12 events annually

Requirements

• Minimum 2 years of experience in consumer and/or B2B events
• Experience working with content creators in the media space is a plus
• Strong hospitality mindset with a passion for creating elevated guest experiences
• Exceptional organizational and project management skills
• Experience managing logistics across multiple vendors and stakeholders simultaneously
• Experience with budget tracking, invoice coordination, and expense reporting
• Ability to manage multiple priorities and adhere to tight deadlines
• Excellent written communication skills
• Fluency in Google Slides and Google Sheets
• Strong problem-solving skills with high attention to detail
• Highly effective interpersonal and communication skills
• Negotiation skills are a plus
• Ability to travel frequently and work onsite during events

Tech stack

Benefits