Workplace Experience Coordinator (Part Time)

What you'll do

• Manage the day-to-day operations of the Chicago office, ensuring a safe, organized, and efficient workplace
• Order and maintain office, kitchen, pantry, and hospitality supplies, ensuring the office is fully stocked and presented to a high standard
• Coordinate grocery orders, catering, snacks, beverages, and refreshments for employees, meetings, and events
• Maintain office supplies, equipment, and inventory, coordinating purchases and replenishment as needed
• Liaise with vendors, service providers, and building management to ensure the office is well maintained
• Conduct regular office walkthroughs to ensure workspaces, kitchens, and common areas are clean, organized, and functioning effectively
• Handle incoming and outgoing mail, deliveries, and general office logistics
• Serve as the first point of contact for employees, visitors, and vendors, creating a warm, welcoming, and professional office environment
• Prepare meeting rooms and shared spaces for meetings and events
• Support internal meetings and contribute to the smooth day-to-day running of the office
• Support employee engagement activities, celebrations, and workplace initiatives
• Assist with the planning and execution of customer visits and company events in partnership with the global Workplace Experience team
• Support the onboarding experience for new employees by preparing necessary welcome materials

Requirements

• Previous experience in office administration, workplace operations, hospitality, reception, facilities coordination, or a similar customer-facing role
• Experience working with vendors and external service providers is an advantage
• Comfortable managing office supplies, inventory, purchasing, and day-to-day office operations
• Experience supporting employees, visitors, and guests in a professional environment
• Proficiency with Microsoft Office or Google Workspace
• Experience with Slack or similar collaboration tools is a plus
• Strong written and verbal communication skills in English

Tech stack

Benefits