Workplace Experience Coordinator - APAC

What you'll do

• Create a warm, welcoming environment for employees, guests, and new hires
• Own the day-to-day look and feel of the office, ensuring shared spaces are clean, organized, stocked, and functioning well
• Order and manage office refreshments, snacks, and food programs
• Help coordinate and execute employee engagement activities, team events, office celebrations, and culture moments
• Serve as a visible, approachable presence in the office, building genuine relationships with employees
• Provide HR administrative support including maintaining employee records, processing paperwork, and assisting with onboarding logistics
• Support the coordination of new hire orientation days
• Assist with tracking and reporting on attendance, headcount, and other People data
• Help maintain and update People systems and employee files
• Support offboarding logistics including equipment collection, system access, and exit coordination
• Serve as the primary point of contact for office maintenance requests
• Manage office supply inventory and place orders proactively
• Support the setup and breakdown of meeting rooms and event spaces

Requirements

• 1-3 years of experience in an office coordinator, HR admin, receptionist, EA, or people-facing operations role
• Genuinely warm, personable, and energized by being around and supporting people
• Highly organized with strong attention to detail and the ability to juggle multiple tasks
• Proactive mindset
• Comfortable with basic administrative tasks, data entry, and working in HR or office management systems
• Strong written and verbal communication skills
• Reliable, punctual, and committed to being a consistent, dependable presence in the office
• Experience supporting HR or People teams in an administrative capacity
• Familiarity with HRIS platforms or office management tools
• Experience coordinating events or employee engagement activities

Tech stack