The Workplace Specialist role supports the daily operation of GumGum's Sydney office, ensuring an organised, welcoming, safe, and inclusive workplace. Responsibilities include managing office supplies, vendors, facilities requests, workplace safety, meetings, events, and new-hire office readiness. The role also supports employee experience programs across JAPAC. Requires strong attention to detail, reliability, sound judgment, and discretion with confidential information. Part-time position working Tuesday to Thursday, 9:00 a.m. to 5:30 p.m., reporting to the Director, People & Culture - JAPAC. Experience in administration, hospitality, workplace operations, events, or customer service preferred but not essential. Comfortable with Google Workspace and physical office support tasks.
What you'll do
Own the day-to-day rhythm of the Sydney office, keeping shared spaces organised, stocked, and functional
Serve as the go-to contact for building management and vendors, resolving maintenance issues proactively
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Plan in-office experiences such as culture moments, awards ceremonies, holiday parties, and volunteer programs
Coordinate new hire office readiness including orientation scheduling and IT logistics
Manage JAPAC regional intranet content, posting announcements, maintaining events calendar, and capturing workplace event stories
Requirements
Relevant study, training, internships, volunteer work, or practical experience in administration, hospitality, workplace operations, events, customer service, or a related field
Prior experience in office administration, hospitality, customer service, events, or facilities support is helpful but not essential
Experience gained through internships, casual employment, volunteering, or education counts
Background supporting an office, managing supplies, coordinating events, or working with vendors is an advantage
Comfort with Google Workspace or similar workplace technology
Sharp attention to detail and a commitment to getting the work right
Organisation to juggle multiple routine tasks, deadlines, and follow-ups
Sound judgment and discretion when handling confidential or sensitive employee and business information
Warm, service-oriented approach with employees, visitors, vendors, and building partners
Clear written and verbal communication
Adaptability when priorities shift
Commitment to an inclusive environment
Comfort with physical office and event support, including moving supplies and helping with setup and cleanup
Tech stack
Google Workspace
Benefits
Benefits & perks package (details available at gumgum.com/benefits)Supportive and inclusive workplace culture
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