Senior Executive – Employee Engagement & Onboarding role based in Gurugram, Haryana, India (on-site). Responsible for managing the complete employee onboarding experience from pre-joining to post-onboarding integration, including Background Verification (BGV) compliance, HR documentation, HR Induction delivery, and employee engagement initiatives. Key responsibilities include designing and executing employee engagement programs, managing onboarding lifecycle and HR induction, overseeing BGV processes, and maintaining HR documentation. Requires 2-5 years experience in HR Operations, Employee Onboarding, or Employee Engagement, with prior ownership of onboarding, induction, and BGV processes. Bachelor's or Master's degree in HR, Business Administration, or related field required. Proficiency in G-Suite or MS Office and experience with HRMS tools preferred. Strong communication, organizational, analytical, and interpersonal skills needed. The role offers end-to-end ownership, opportunity to shape onboarding and engagement practices, a collaborative team environment, and exposure to cross-functional HR projects.
What you'll do
Design, plan, and execute the annual employee engagement calendar covering celebrations, cultural events, recognition programmes, wellness activities, and CSR initiatives
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Drive all pre-onboarding activities: coordinate offer letters, welcome kits, system access requests, IT provisioning, buddy assignments, and joining formalities before the employee's first day
Design, own, and deliver a structured HR Induction programme for all new joiners covering company values, policies, org structure, HR systems, and culture; serve as the primary facilitator for all induction sessions
Manage post-onboarding touchpoints: gather structured new joiner feedback at key milestones, track probation timelines, and coordinate confirmation processes
Act as the single point of contact for new joiners from offer stage through end of probation, ensuring a seamless and well-supported transition into the organization
Continuously improve the onboarding and induction experience based on new joiner feedback, survey insights, and early attrition signals
Manage the end-to-end Background Verification (BGV) process: coordinate with third-party vendors, track verification status, flag discrepancies, and maintain compliance records
Ensure all BGV checks are initiated at offer stage and completed within defined SLAs; escalate exceptions or adverse findings per organizational policy
Maintain a compliant BGV documentation repository covering verification reports, adverse findings and closure records distinct from general HR documentation
Liaise with legal, finance, and functional teams on any BGV-related risks, discrepancies, or hold cases
Ensure all onboarding and BGV documentation meets statutory and organizational compliance requirements at every stage
Prepare and manage all HR documents across the employee lifecycle: offer letters, appointment letters, employment contracts, confirmation letters, transfer letters, and separation documents
Maintain accurate, up-to-date employee records within HRMS, ensuring data integrity and confidentiality
Develop and maintain standardized documentation templates for onboarding, induction, HR letters, and policy communications
Ensure timely issuance of all HR letters and maintain an audit-ready documentation trail
Requirements
2–5 years of hands-on experience in HR Operations, Employee Onboarding, or Employee Engagement roles
Prior end-to-end ownership of onboarding, HR induction delivery, and BGV processes
Bachelor's or Master's degree in Human Resources, Business Administration, or a related field
Experience coordinating with BGV vendors, managing verification trackers, and handling compliance documentation
Ability to design, deliver, and continuously improve HR Induction programmes for diverse new joiner cohorts
Ability to create and maintain HR documentation templates: offer letters, contracts, induction decks and policy packs
Experience designing new joiner programmes, buddy systems, or structured 30/60/90 day frameworks
Proficiency in G-Suite (Google Sheets, Docs, Slides) or MS Office; experience with HRMS tools preferred
Strong analytical mindset with the ability to translate feedback and data insights into actionable outcomes
Excellent verbal and written communication skills with strong interpersonal abilities
Highly organized, detail-oriented, and able to manage multiple priorities independently with minimal supervision
Proactive, solutions-oriented approach with a genuine passion for people, process, and culture
Collaborative team player who can also work independently and take full ownership of outcomes
Comfortable working in a fast-paced, high-growth environment with evolving priorities
A meaningful role with end-to-end ownership from Day 1Opportunity to build and shape onboarding, induction and engagement practices in a growing organizationA collaborative and supportive People & Culture teamExposure to cross-functional HR projects and leadership visibility
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