Senior Executive Assistant

What you'll do

• Serve as primary gatekeeper to the CEO, managing priorities, decision flow, and both professional and personal scheduling
• Anticipate operational challenges and execute complex projects proactively
• Coordinate cross-functional initiatives between engineering, sales, marketing, and operations teams
• Source, vet, and manage vendors and service providers across home, vehicle, and other personal needs
• Handle personal and professional correspondence and follow-ups with confidentiality
• Design and execute complex global travel itineraries for business and personal trips
• Secure best-available travel rates through relationship building and negotiation
• Build contingency plans for travel disruptions and last-minute changes
• Coordinate international logistics including visas, customs, and cultural considerations
• Hold or obtain a valid passport for frequent international travel support
• Draft, edit, and manage high-stakes communications including client correspondence and internal announcements
• Coordinate board meetings, investor presentations, and client meetings with attention to detail
• Synthesize complex information into clear, concise briefings and represent the CEO's office professionally

Requirements

• Strong time management and the ability to handle multiple competing priorities without sacrificing quality
• Exceptional written and verbal communication skills across diverse stakeholder groups
• Demonstrated ability to handle sensitive and confidential information with the utmost care
• Proactive, solutions-oriented mindset with sound judgment under pressure
• Comfortable navigating international business contexts, diverse cultures, and cross-border logistics
• Consistently polished in presentation, communication, and conduct
• Receptive to feedback, eager to learn, and continuously improving
• Brings enthusiasm and urgency to every task; self-motivated and proactive
• Able to pivot quickly in a dynamic, high-stakes environment; comfortable with ambiguity and change
• An intellectually curious, growth-oriented attitude
• Adept in Google Docs, Sheets, Calendar, and related tools

Tech stack

Benefits