Project Co-Ordinator, FreeWheel

What you'll do

• Coordinate cross-functional initiatives involving teams across Media Trading, Commercial, Operations, Product, Support, and other departments
• Maintain project plans, timelines, milestones, dependencies, owners, and action items
• Organize regular project check-ins, status meetings, and follow-up sessions
• Track deliverables and ensure actions move forward across stakeholders
• Support governance activities including status reporting, risks, dependencies, and escalation tracking
• Identify blockers, gaps, and ownership issues and proactively drive resolution
• Support larger programs involving multiple workstreams when needed
• Help maintain alignment between business priorities and execution activities
• Act as the coordination point between teams and departments
• Facilitate communication, collaboration, and clear hand-offs
• Clarify ownership, responsibilities, and next steps across ongoing initiatives and one-off projects
• Ensure information flows efficiently and that nothing falls through the cracks
• Provide concise summaries and visibility on progress, priorities, and risks
• Support leaders with clear updates and actionable follow-ups
• Create and maintain project documentation, trackers, status reports, repositories, and operational references
• Consolidate information from meetings, emails, chats, spreadsheets, and ad-hoc documents into structured and reusable materials
• Build and maintain playbooks, process documentation, and shared knowledge repositories
• Ensure documentation remains accurate, current, accessible, and easy to maintain
• Establish simple documentation practices that support long-term knowledge retention
• Support coordination of strategic and operational initiatives across the organization
• Help improve processes, ways of working, and collaboration models
• Adapt between project coordination, operational execution, documentation ownership, and stakeholder support depending on business priorities
• Provide flexibility across a variety of initiatives and topics as needs evolve

Requirements

• 2–5 years of experience in project coordination, PMO, program support, business operations, operations coordination, or similar roles
• Experience working in cross-functional environments with multiple stakeholders
• Proven ability to keep multiple workstreams organized while maintaining visibility and follow-through
• Comfortable working with spreadsheets, trackers, shared documentation systems, and reporting tools
• Experience in media, adtech, trading operations, commercial operations, or related environments is a plus
• Exposure to project or program management methodologies is beneficial
• Bachelor's Degree or equivalent combination of coursework and experience

Tech stack

Benefits