Taboola is hiring an Office Coordinator for their Los Angeles office. The role requires 2+ years of experience in office coordination or administrative support. Responsibilities include managing day-to-day office operations, supporting employee travel and budgets, maintaining office supplies and cleanliness, coordinating with vendors and building management, overseeing administration budgets and purchase orders, and managing office events. The candidate must be able to work on-site during business hours, lift up to 20 lbs, and have a proactive, service-oriented approach. Bonus points for experience in a fast-paced tech or startup environment and managing financial processes with Finance. Benefits include health, dental, vision insurance, 401(k) matching, equity, flexible PTO, paid parental leave, and more. Salary range is $75,000 to $85,000 USD.
What you'll do
Manage day-to-day office operations for the Los Angeles office
Support employee travel by setting up and approving travel budgets, enabling bookings, and managing travel calendar
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Requirements
2+ years of experience in office coordination, administrative support, or a similar fast-paced operational role
Proven ability to build collaborative, trust-based relationships across diverse range of internal departments (e.g., finance, human resources, executive teams)
Proven track record in sourcing and negotiating with vendors
Hands-on, service-oriented mentality with ability to prioritize a high volume of requests without losing track of details
Proactive, creative, and outgoing approach to tackling daily challenges and anticipating future office needs
Comfortable making decisions independently and staying calm and flexible when plans change last minute
Openness to using AI tools to work more efficiently (no prior experience required)
Ability to comfortably lift and move office supplies or deliveries weighing up to 20 lbs
Ability to work in-person on business days 8am - 5pm
Bonus: Experience within a fast-paced technology or startup environment
Bonus: Experience managing purchase orders, invoices, and payment tracking in partnership with Finance or Accounts Payable
