office managementadministrationevent managementtravel coordinationfront deskfacilities managementhealth and safetybudget management
Key details
Salary
£35K – £50K
Employment type
Full-time
Seniority
Entry
Years experience
0-2
Location
London, United Kingdom
Full job description
This on-site full-time junior office management role in London involves managing daily office operations, front desk duties, facilities maintenance, event planning, and administrative support. Responsibilities include ordering supplies, coordinating maintenance, managing visitor access, handling mail, supporting onboarding/offboarding, assisting with travel coordination, processing invoices, and maintaining office procedures. Requirements include experience in office management or similar roles, strong communication skills, problem-solving ability, attention to detail, a proactive mindset, and a passion for workplace culture. Experience in project management, travel coordination, or event management is a plus. Benefits include wellness days, mental health support, training budget, language classes, and a work & travel raffle. Salary range is £35,000 to £50,000 GBP.
What you'll do
Order and maintain office supplies, snacks, and beverages, keeping the pantry and fridge stocked at all times
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Maintain overall office condition and schedule work orders and maintenance requests with third-party vendors as needed (HVAC, coffee/water machines, etc.)
Coordinate with cleaning crews to ensure weekly schedules are kept and make adjustments when necessary
Manage communication with the landlord, building management, contractors, and service providers
Ensure health and safety policies are current and consistently followed
Attend the front desk, greet guests, and assist colleagues with day-to-day needs
Manage visitor access and room bookings for meetings and interviews
Handle building badge requests, including deactivation when employees leave
Process and sort incoming mail, courier deliveries, and package distribution
Post outgoing mail, including international parcels and courier shipments
Plan, organize, and execute in-office and external events end-to-end (team lunches, holiday parties, and seasonal celebrations) in coordination with the London Executive Assistant
Support IT and HR teams with employee onboarding and offboarding processes
Assist colleagues with travel management and coordination
Process invoices and manage office budgets, liaising with Finance
Implement and maintain office procedures and administrative systems
Requirements
Experience in office management, front office operations, or a similar administrative role
Strong interpersonal and communication skills; comfortable interfacing with employees at all levels, vendors, and visitors
Ability to work under pressure and solve problems quickly and independently
High attention to detail while maintaining awareness of the big picture
Proactive, self-directed mindset with a strong sense of ownership and follow-through
Collaborative team player with a professional and welcoming demeanor
A genuine passion for people and workplace culture, with ideas and enthusiasm for making the office a great place to work
Experience in project management, travel coordination, or event management is a plus
Benefits
3 Wellness Days throughout the year, in addition to annual vacation and public holidaysWorkplace Mental Health SolutionAnnual training budget & internal webinarsGerman/English language classesMonthly Work&Travel raffle offering a chance to work from one of global offices (after 2 years of employment)
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