Office Manager at Appodeal, Inc. | AdTechTalent
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Appodeal, Inc.
Office Manager
office management facilities vendor management automation AI tools Google Workspace Atlassian Jira Atlassian Confluence Fellow budgeting event planning logistics Parkland Florida
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Quick snapshot
Parkland, United States
Full-time
Key details Location
Parkland, United States
Full job description Appodeal is hiring a full-time Office Manager for their Parkland, Florida office. The role requires managing daily office conditions, vendor relationships, equipment, supplies, event logistics, and office culture. Responsibilities include daily building checks, vendor and landlord management, overseeing office technology and equipment, coordinating food and supplies, managing visitor logistics, planning team events, automating office processes, and tracking budget and spend. Candidates must have 3+ years experience in office management, facilities, executive support, or hospitality, with proven ownership of site operations, strong hospitality sense, comfort with AI tools and dashboards, proactive planning, clear communication, and fluency in English. Familiarity with Google Workspace, Zoom, Atlassian Jira and Confluence, Fellow, and password managers is required. The position is on-site in Parkland with occasional evening and weekend work. A driver's license and own car are strongly preferred.
What you'll do Walk the building every morning before core hours against a documented checklist covering rooms, electrical, Wi-Fi, technology, plumbing, access, and air conditioning Similar jobs
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Turn any failures into tasks for handyman or vendor tickets the same morning
Maintain kitchen, bathrooms, gym, and outdoor areas to standard with buffer on noticeable items
Choose and manage office vendors including air conditioning, pool, landscaping, electrical, gate, security, cleaning, and grounds
Manage vendor tickets through to closure including ownership, scheduling, quality check, and invoice filing
Hold relationship with landlord for repairs, payments, lease renewal, or possible office move
Own state of office equipment including screens, dashboards, video portal, meeting-room AV, and access credentials
Work closely with on-site handyman while owning overall technical setup and systems
Send meal counts to office chef and adjust weekly
Order supplies for kitchen, bathrooms, gym, laundry, and printing, maintaining stock ahead of demand
Choose office food suppliers and catering, finding alternatives based on team feedback
Run ground logistics for visits including rooms, AV, meals, arrivals, and access
Communicate with visitors beforehand regarding address, hotel options, timings, and expectations
Manage visitor logistics plans in calendars
Plan annual team calendar including birthdays, holidays, office decoration, and events like Friendsgiving and Christmas
Organize team activities and company volunteering
Partner with office managers in Poland and Barcelona on shared events and practices
Set up and run office reporting including automated counts of missed issues
Automate repetitive coordination tasks such as reordering, reminders, vendor scheduling, equipment checks, and feedback
Keep office standards, vendor register, and documentation updated in Confluence
Track office spend, keep purchases within limits, flag overpayments
Act immediately in emergencies within agreed limits and escalate larger commitments Requirements Three or more years in office management, facilities, executive support or hospitality Evidence of having owned a place end to end (vendor tracker or system built, budget held, event run from start to finish) Hospitality sense and exceptional attention to detail Real comfort with AI tools and practical hands-on use in office/facilities/executive-support work Comfort working with numbers and dashboards Follow-through without reminders Proactive planning in weeks and months Clear, warm communication including with senior people Fluent English, written and spoken Confident with Google Workspace, Zoom, office dashboards, password managers, Atlassian (Jira and Confluence), and meeting tools such as Fellow Based in or willing to relocate to Parkland area Available for occasional evening and weekend work Driver's license and own car strongly preferred Tech stack Google Workspace Zoom Atlassian Jira Atlassian Confluence Fellow AI tools office dashboards password managers
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Company
Appodeal, Inc. Appodeal is a global player in ad tech and mobile publishing. Its open-source SDK mediation, programmatic ad exchange, and user acquisition tools run on in-house machine learning models, tested daily in production to maximize monetization results. In 2025, Pixalate named Appodeal one of the top five ad SDKs worldwide. The company operates a publishing division with a portfolio of casual and hybrid-casual titles, and Appodeal Accelerator, a program that helps mobile developers grow their businesses with expert guidance and user acquisition capital.
Industry
IT Services and IT Consulting
Website
http://appodeal.com
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