RTB House is seeking a junior-level full-time administrative support professional based in Paris, France. Responsibilities include daily office administration, supporting the Country Manager, reporting (office budget), data collection, research and special projects, employee onboarding/offboarding, travel arrangements, meeting planning, office logistics, employee benefits coordination, event organization, invoice collection, documentation management, and collaboration with internal departments and external vendors. Candidates should have 1-2 years experience in a similar role, strong attention to detail, ability to work independently, positive attitude, excellent communication and problem-solving skills, and fluency in English. Benefits include working in a fast-growing international company with AI technology, a responsible role with impact, work-life balance, comprehensive training, and a budget for external training and language courses.
What you'll do
Handle daily administrative tasks in the office including coworking provider management, emails, office organization, visitor support
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Generate and run reports such as office budget using spreadsheets
Collect data and utilize various tracking tools
Conduct research and manage special projects including health and safety projects, audits
Support onboarding and offboarding processes for employees
Arrange business travel including flights and accommodation
Plan and organise meetings and all-hands
Manage office logistics including client gift arrangements
Manage employee benefits and coordinate with providers (Swile, Alan, Kobi, Hello CSE)
Organise and manage logistics for internal and external events (meet-ups, holiday party, team summit, seasonal celebrations)
Collect invoices and collaborate with finance department
Manage documentation workflows using tools such as DocuSign
Collaborate closely with other departments to support operational needs
Cooperate with suppliers, vendors, and external service providers
Requirements
Minimum 1-2 years of experience in a similar role
Strong attention to detail with a high level of accuracy
Ability to work independently and manage competing priorities
Positive attitude and openness to challenges
Excellent communication skills, customer orientation and problem solving ability
Fluency in English (written and spoken)
Tech stack
ExcelDocuSignSwileAlanKobiHello CSE
Benefits
Engaging role in a fast-growth award-winning organisationWork on a product based on newest AI Technology (Deep Learning)Fully responsible, high potential position with impact on organisationPart of a team shaping the future of online marketing globallyWork-life balanceOutstanding training and onboarding programDedicated annual budget for external training and language courses
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