Office Coordinator

What you'll do

• Greet visitors with warmth and professionalism, ensuring smooth check-in and communication with hosts
• Main point of contact for employees, clients, and visitors, triaging requests and balancing priorities
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Answer, screen, and forward incoming phone calls, providing basic information
• Update appointment calendars and schedule meetings/appointments
• Maintain office operations and inventory of supplies including IT equipment and kitchen
• Manage ad hoc projects and events, supporting the Office Admin team

Requirements

• 2+ years of experience as an office coordinator, ideally in a tech environment
• Experience in front office receptionist role and building relationships with internal departments (finance, HR, executive teams)
• Hands-on mentality, willing to contribute to employee experience and Office Admin team
• Strong prioritization skills and ability to manage a wide variety of requests
• Passion for tackling issues proactively with a creative and outgoing nature
• Resourceful and proactive in dealing with issues
• Interest in corporate culture and events with creative flair and attention to detail
• Travel booking experience
• Confidence in sourcing new vendors and cost effectiveness
• Ability to lift 15-20 lb items for office maintenance
• Knowledge of Google Workspace and Adobe Photoshop is desirable

Tech stack

Benefits