Office Coordinator

What you'll do

• Be the face of Taboola, acting as a welcoming point of contact for employees, clients, and visitors
• Organize and coordinate administration duties ensuring high organizational effectiveness at office reception
• Maintain inventory of all supplies including medication orders and kitchen deliveries
• Track office supply costs against budgets
• Manage relationships with vendors including searching and negotiating with external suppliers
• Ensure a pleasant working environment and smooth ongoing operation of administrative needs
• Welcome visitors, answer phone calls, assist employees and guests
• Support finance department with expenses
• Provide general operational support and handle issues as they arise
• Handle matters with confidentiality and time sensitivity

Requirements

• 1-3 years of experience as an office coordinator, ideally in a tech environment
• Experience in a front office handling receptionist role and building relationships with internal departments (finance, human resources, executive teams)
• Hands-on mentality, belief that no task is too big or too small
• Strong prioritization skills and ability to manage a wide variety of requests
• Passion for tackling issues in the moment and anticipating future needs
• Creative and outgoing nature, get-it-done mindset
• Ability to be resourceful and proactive in dealing with issues
• Interest and excitement surrounding corporate culture and events and client meetings
• Knowledge of Google Workspace and Excel
• Confidence and ability to source new vendors and be cost effective
• Strong written and verbal communication skills in both English and Hebrew
• Competence in Microsoft Office

Tech stack

Benefits