AdTechTalent
Other1 month agoOn-site

Attain

Office Administrator, Part-Time

office administrationoffice managementexecutive assistantcalendar managementevent coordinationon-sitepart-time

Key details

Salary

Not specified

Employment type

Full-time

Seniority

Mid-level

Years experience

3-5

Location

Redwood City, United States

Full job description

Attain is hiring a part-time Office Administrator (20-25 hours/week) to support on-site coordination at the Redwood City, CA office. The role reports to the Director of Executive Operations and requires 3+ years of in-office administrative experience such as office manager or executive assistant. Responsibilities include managing office supplies and kitchen, handling deliveries, coordinating office events and lunches, managing building relationships and access badges, supporting interview coordination, welcoming new hires, assisting C-Level calendar and travel management, and working on ad-hoc projects. The position requires strong communication and organizational skills, ability to manage competing priorities, and experience working with both on-site and distributed teams. Work schedule is flexible, ideally mid-late morning to early-mid afternoon Monday through Thursday.

What you'll do

  • Manage the workspace environment of the physical office including supply ordering, restocking and maintenance of office supplies and swag
  • Replenish and maintain office kitchen with coffee, beverages and snacks
  • Manage deliveries to the office (third-party delivery services and grocery)
  • Support planning and coordination of office outings including happy hours, restaurant reservations, and team activities
  • Manage relationship with building management and funnel requests through appropriate channels
  • Coordinate asset and building resources, access badge management
  • Coordinate on-site weekly lunches for the office
  • Support on-site interview coordination; greet candidates and manage the process throughout the day
  • Welcome new hires on their first day and ensure desk, equipment and keyfob allocation is complete prior to their first day
  • Assist C-Level team with calendar management and travel arrangements
  • Work with Director of Executive Operations on assigned ad-hoc projects such as organizing on-site meetings and calendaring

Requirements

  • 3+ years in an in-office administrative position (office manager, executive assistant, or similar)
  • Strong communication skills (written and verbal)
  • Ability to thrive in a fast-paced environment
  • Exceptional organizational skills and ability to manage competing priorities
  • Experience working with both an on-site and distributed workforce

Apply now

Ready to take the next step in your career? Click the button below to continue to the application process.

Continue to applicationBrowse more jobs

Similar jobs

More roles worth a look

Related opportunities based on specialty and working model so candidates can keep momentum.