Seeking a senior Executive Assistant with 10+ years experience supporting C-suite or senior leadership, preferably including Founders/CEOs. Role requires managing complex multi-time zone calendars, scheduling, professional correspondence, email triage, stakeholder liaison, document preparation, vendor coordination, contract and expense management, travel arrangements, and project coordination. Must demonstrate discretion, confidentiality, organizational skills, and advanced Microsoft 365 proficiency. Bachelor's degree required. Prior corporate or fast-paced business experience preferred.
What you'll do
Manage complex, multi-time zone calendars for senior leaders
Anticipate and resolve scheduling conflicts proactively
Coordinate internal and external meetings, calls, and events across time zones and departments
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Bellevue, United States; Boston, United States; Boulder, United States; Chicago, United States; Denver, United States; Los Angeles, United States; New York, US; San Francisco, United States; San Jose, United States; Seattle, United States; Ventura, United States•7 days ago
Draft, review, and manage professional correspondence and memos on behalf of leadership
Screen and triage high-volume email and requests as primary point of contact
Liaise with internal stakeholders, external partners, clients, and senior executives
Prepare, format, and organize reports, presentations, and business documents
Maintain organized filing systems for sensitive records and correspondence
Coordinate with vendors and service providers, tracking deliverables and timelines
Manage contracts, invoices, and expense workflows through approval and signature processes
Arrange domestic and international travel including flights, hotels, visas, and itineraries
Prepare detailed trip briefings aligned with meeting objectives and business priorities
Drive coordination across cross-functional projects and initiatives
Track action items and deliverables from leadership meetings
Prepare agendas, presentations, and board-level materials as required
Support budget tracking, invoicing, and expense reporting for the leadership office
Requirements
At least 10 years of Executive Assistant experience
Experience supporting C-suite or senior leadership
Comfortable managing competing priorities while maintaining confidentiality
Experience working directly with Founders and/or CEOs is a strong advantage
Prior experience in a corporate, professional services, or fast-paced business environment strongly preferred
Bachelor's degree in any discipline
Demonstrated ability to manage sensitive, confidential information with discretion
Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams)
Tech stack
Microsoft 365WordExcelOutlookPowerPointTeams
Benefits
Opportunity to work with a capable and ambitious peer groupSignificant investment in learning and development through internal and external resourcesEqual employment opportunity employerSupportive culture focused on growth, accountability, and ownershipInMobi Live Your Potential program for continuous learning and career progressionReasonable accommodations for qualified individuals with disabilities
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