Smadex is seeking a FinOps & Admin Specialist for APAC based in Manila. The role involves managing end-to-end accounts receivable and payable cycles, billing and collections for APAC clients, supporting month-end close activities, liaising with global FinOps for compliance, assisting audits, and monitoring client payments. The specialist will maintain operational presence across APAC, build relationships with clients and internal teams, support client onboarding, coordinate billing data with sales and AdOps, and assist with administrative tasks. Requirements include 5-10 years of finance operations experience, a bachelor's degree in a related field, proficiency in Microsoft Excel, familiarity with ERP software like NetSuite, strong organizational skills, proactive mindset, collaboration skills, professionalism, fluency in English, and preferred proficiency in Mandarin. The position offers a hybrid work model and benefits including a competitive compensation package, team-building activities, LinkedIn Learning, travel opportunities to Barcelona HQ, summer Fridays, and a referral program.
What you'll do
Manage the end-to-end accounts receivable and payable cycle for the APAC region, including invoice processing, payment tracking, and reconciliation
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Coordinate billing and collections for all APAC clients billed through the Singapore entity, ensuring timeliness and accuracy
Support month-end close activities including accruals, expense reporting, and financial reconciliations
Liaise with the global FinOps team to ensure compliance with internal financial controls and reporting standards
Assist with audit requests, providing relevant documentation and reconciliations as needed
Monitor client payment status and proactively flag overdue balances, working with the sales team to resolve discrepancies
Act as an embedded operational presence across APAC, maintaining a comprehensive and current understanding of client relationships, deal structures, and commercial activity
Build and maintain strong working relationships with clients, internal sales teams, and regional offices (Singapore, Korea, China, Philippines) to stay informed of business developments
Serve as a trusted point of contact for the FinOps Manager and VP Finance, providing regular visibility into regional client activity, risks, and opportunities
Support onboarding of new clients from a finance and documentation perspective — contracts, purchase orders, credit terms, and vendor setup
Coordinate with the sales and AdOps teams to ensure billing data reflects actual delivery and contractual commitments
Assist with ad-hoc administrative tasks to support the VP APAC and regional office operations as needed
Requirements
5–10 years of experience in finance operations, accounts receivable/payable, or financial administration, ideally within a technology, media, or advertising company
Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
Prior experience working in or closely with APAC markets is a strong advantage
Proficiency in Microsoft Excel
Familiarity with accounting or ERP software (e.g., NetSuite) is a plus
Strong attention to detail with excellent organizational and time management skills
A proactive, curious mindset
Excellent interpersonal skills and ability to work collaboratively with sales, AdOps, and finance teams across different geographies and time zones
High level of discretion and professionalism when handling sensitive financial and client information
Fluency in English
Proficiency in Mandarin Chinese (spoken and written) is highly preferred
Tech stack
Microsoft ExcelNetSuite
Benefits
Great compensation packageHybrid modelTeam-building activitiesLinkedIn LearningPossibility of traveling to the Barcelona HQ for collaboration and team-building activitiesSummer FridaysReferral programAnd more
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