Executive & Personal Assistant to CEO

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Full job description

Appodeal is hiring an Executive & Personal Assistant to the CEO based in Parkland, Florida, working four days onsite and one day remote. The role involves managing the CEO's integrated professional and personal calendar, enforcing meeting discipline, managing time requests, and resolving conflicts independently. Responsibilities include building and maintaining scorecards and reports, automating recurring tasks with AI tools, managing office and home environments, coordinating business and personal travel, handling travel disruptions, managing health and wellness appointments and schedules, coordinating a support team and vendors, hiring and onboarding staff, running payroll, managing vendor contracts and office operations, handling corporate and personal finances including bookkeeping, and managing legal and household administration tasks. Candidates must have prior experience supporting a founder or CEO across business and personal domains, coordinating people and vendors without formal authority, international travel coordination experience, ability to build dashboards and maintain reporting rhythms, demonstrated AI tool experience, advanced skills in Google Workspace, Slack, Zoom, and corporate expense and payroll platforms. Strong attention to detail, resilience, independent judgement, discretion, fluent English, US work authorization, and willingness to work primarily onsite are required. Relocation is covered for candidates outside Florida. Occasional travel to Barcelona is expected.