Executive Assistant & Office Manager (Maternity Cover)

What you'll do

• Manage the UK office including vendor contracts, building security coordination, kitchen and office supplies restocking, catering arrangements, and being the point of contact for office related matters
• Manage Travel Management System Perk, act as internal point of contact for employees, negotiate corporate hotel rates
• Arrange and attend Executive Management Team Meetings, support with note taking, diary management, travel arrangements and ad-hoc projects
• Support Board Meeting arrangements including travel and agenda circulation
• Organise and coordinate internal events such as company meetings, townhalls, training sessions and holiday parties
• Negotiate and maintain contracts with suppliers including hotels, phone contracts and office cleaning services
• Manage relationship with external Health & Safety consultants, maintain Global H&S policies, act as designated First Aid and Fire Marshall for UK office
• Support People Team with ESG initiatives including volunteer days, mental health first aiders programme and carbon accounting reporting
• Support first day onboarding for new joiners primarily UK based

Requirements

• 5+ years experience in Office Management responsibilities within a dynamic scale up organisation
• 3+ years experience supporting C-Level in a fast paced environment
• Commutable and willing to work from Bracknell office minimum 3 days per week
• Excellent written and verbal communication skills in English
• Highly organised with keen attention to detail
• Proficient in Microsoft Office including Word, PowerPoint and Excel
• Experience in managing vendor contracts
• Experience managing a Travel Management System, i.e. Perk
• Desirable: Understanding of SAP
• Desirable: First Aid trained
• Desirable: Fire Marshall trained
• Desirable: ESG Experience

Tech stack

Benefits