Executive Assistant and Office Manager

What you'll do

• Manage schedules and travel arrangements for leaders across multiple departments
• Track and prepare business expense reports
• Plan and coordinate logistics for team meetings, offsites, client events, social events, and volunteer efforts including location sourcing/booking, catering, AV requirements, transportation
• Handle sensitive and confidential information with discretion
• Prepare weekly reports in Google Docs and Google Sheets using Salesforce reports
• Manage all aspects of multiple offices including conference rooms, workstations, office supply orders, kitchen orders, office cleanliness, repairs, and liaison with building management and service vendors
• Run full vendor management and act as liaison between office management and team
• Help with company culture and team-building activities
• Organize and manage regional and company offsites

Requirements

• 5+ years of administrative experience
• Outstanding organizational, problem solving, and time management skills
• Ability to handle multiple responsibilities and priorities with extreme attention to detail
• Positive, proactive attitude with ability to anticipate needs of executives and act accordingly
• Self-motivated problem-solver with a proactive attitude and takes initiative
• Excellent communication skills, both verbal and written
• Organizational awareness: ability to interact with internal and external clients at all levels
• Ability to adapt to change and work well under pressure in a fast-paced environment
• Experience managing calendars in Outlook & coordinating different time zones/locations
• Strong knowledge of MS Office, G-Suite, Concur, Digital Cloud filing (Dropbox), Zoom/Webex/MS Meetings, Asana (Salesforce a plus)

Tech stack

Benefits