Executive Assistant

What you'll do

• Manage a heavy scheduling load across multiple time zones ensuring proper stakeholders are included
• Proactively establish priorities and resolve scheduling conflicts to maximize leadership's time
• Make all arrangements for international and domestic travel and events, anticipating changes
• Book lunches and dinners for top executives to ensure seamless travel
• Lite event planning for executives' speaker events and site visits
• Travel domestically and internationally to assist executives on business trips
• Assist in preparation or note-taking for meetings requiring executive input
• Facilitate processes including signatures and approvals
• Maintain secure digital and physical filing of documentation with Legal, Finance, or IT teams
• Work with Chief of Staff and other Executive Assistants to ensure meeting agendas are prepared
• Prepare timely, polished materials including gathering and editing presentations and content
• Help leadership with international visas and travel arrangements for various global cities

Requirements

• A minimum of 5 years of professional experience
• Prior experience with executive support, communications, or project management preferred
• Experience working at a high-growth startup or in an established corporate environment
• Highly proficient with PowerPoint, Word, Excel, and Google suite of applications
• Ability to travel domestically and internationally as needed without hesitation or administrative hurdles
• Must meet the highest standards of ethics and personal integrity
• Demonstrated capacity for discretion and handling confidential information with care
• Organized individual who can anticipate new situations and ask for help
• Self-starter who thrives in roles with flexible parameters
• Curious, fun, strong, and positive mindset
• Extensive experience working with AI platforms

Tech stack