Executive Administrator

What you'll do

• Support, collaborate, proactively problem-solve, and act as a trusted gatekeeper for the COO and CPO to align their time and priorities with business objectives
• Manage interview schedules within Greenhouse and provide administrative support to the HR team
• Manage complex scheduling including professional and personal calendars, internal and external meetings, and domestic and international travel
• Plan, execute, and delegate activities to maximize COO and CPO bandwidth, especially when they are at office locations globally, particularly in New York City
• Act as liaison between COO and CPO and internal/external stakeholders to ensure smooth communication and follow-up
• Prepare materials, presentations, agendas, and briefing documents for meetings
• Organize and manage executive offsites, internal events, team lunches, and client-facing engagements
• Support company-wide initiatives including DE&I, ESG, Philanthropy, and other cultural efforts
• Collaborate with other executive support and departments to ensure unified leadership team support
• Maintain professionalism, confidentiality, and sound judgment at all times
• Track and reconcile expense reports, invoices, and signed documents following internal processes
• Perform additional administrative or project-based duties as needed to support COO, CPO, and HR team

Requirements

• 2+ years of experience in logistics, project management, or Executive Administration in a dynamic, fast-paced environment
• Strong relationship-building skills with a proactive, can-do attitude and natural problem-solving abilities
• Exceptional organizational skills and attention to detail with the ability to manage multiple competing priorities
• Advanced proficiency in G-Suite, Microsoft Office (particularly PowerPoint and Excel), and comfort with learning new tools
• Strong written and verbal communication skills with the ability to interact professionally with all levels, including the board of directors
• Ability to exercise discretion, maintain confidentiality, and display sound critical thinking and judgment
• Self-motivated with the ability to work independently while also collaborating effectively within a team
• Ability to work in person in NYC office 2 days per week

Tech stack

Benefits