Corporate Paralegal

What you'll do

• Maintain Pixalate’s contract repository in Salesforce — ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready
• Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively
• Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail
• Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review
• Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision
• Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records
• Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management)
• Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed
• Maintain corporate records including minute books, resolutions, and officer/director registers
• Support internal governance processes: board consents, officer certifications, and entity-level documents
• Monitor regulatory developments relevant to Pixalate’s business (privacy, ad-tech, data processing) and flag key updates
• Maintain Pixalate’s IP docket — tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines
• Coordinate with outside IP counsel on prosecution, office action responses, and maintenance fee payments
• Organize IP assignment agreements, inventor declarations, and chain-of-title documentation
• Support IP due diligence preparation for investor, financing, and M&A purposes

Requirements

• 4+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role
• Paralegal certificate from an ABA-approved program, or a bachelor’s degree with equivalent qualifying experience
• Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements
• Hands-on experience with Salesforce or a comparable contract management platform
• Ability to independently manage high-volume notice campaigns with accuracy and on deadline
• Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination)
• Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems
• Experience with IP or patent portfolio administration and working with outside IP counsel is a plus
• Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research is a plus
• Strong written and verbal communication skills, with the ability to work cross-functionally with sales, finance, and leadership

Tech stack