Assistant Manager - Processes and Coordination

What you'll do

• Provide personal and professional support to the Chief Corporate Affairs and Public Policy Officer
• Assist direct stakeholders with external events including schedules and travel reservations
• Represent and elevate the effectiveness of the executive office with professionalism
• Schedule stakeholder meetings, staff meetings, off-sites, dinners, events, and speaking engagements
• Handle logistics including facilities, A/V, security, and catering with efficient time management
• Manage complex and changing calendars across departments, functions, and time zones tactfully
• Manage department deadlines to ensure smooth delivery of outcomes
• Coordinate, set up, and clean up after meetings
• Plan, book, and coordinate dynamic travel logistics with attention to detail
• Organize and submit expense reports as needed
• Anticipate executive needs including travel time, meals, appointments, and special occasions
• Partner with office managers, IT, facilities, and administrative support to maintain office supplies and cleanliness
• Coordinate weekly office lunches

Requirements

• Flexible schedule and comfortable handling last minute requests
• Exceptionally high emotional intelligence (EQ), professional presence, maturity, dependability
• Strong interpersonal skills and ability to establish credibility and trust with diverse internal stakeholders
• Ability to take effective action without full information and resolve complex situations proactively
• Maintain highest degree of confidentiality and security with sensitive information
• High integrity, strong work ethics, organized, punctual, accountable, and continuous improvement mindset
• Strong analytical, critical thinking, problem-solving, judgment, negotiating, influencing, and decision-making skills
• Proficient and enthusiastic user of technology, able to learn new desktop or mobile apps quickly
• Understanding of international travel logistics management and event organization
• Excellent written and oral communication skills
• Results-oriented, highly motivated, with strong organizational and time-management skills
• Positive, encouraging, inclusive energy with a good sense of humor
• Ability to stay calm and focused in stressful situations
• Willingness to learn new skills and take on new responsibilities as needed

Benefits