Manage intercompany billing process including invoicing, purchase order validation, and deadlines. Maintain billing schedules, contract terms, renewals, amendments, and client data. Ensure invoicing compliance with contracts and accounting policies. Analyze billing data for accuracy and discrepancies. Prepare billing documentation and reports. Collaborate with Finance, Sales Operations, Legal, and Client Success. Handle billing inquiries, disputes, and contract questions. Assist onboarding clients and billing setup. Improve billing processes and controls. Document procedures and support audits and month-end close. Requires Bachelor's degree in Accounting or related field, 1-3 years experience in contract administration or finance operations, strong communication, organizational, analytical, and Excel skills. Experience with ERP systems like SAP and SQL is a plus.
What you'll do
Manage end-to-end intercompany billing process including monthly usage-based invoicing, annual fees, purchase order validation, and invoice submission deadlines
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Maintain billing schedules, contract terms, renewals, amendments, and client master data across finance and operational systems
Ensure invoicing aligns with contractual requirements, billing entity structures, and internal accounting policies
Analyze usage reports and billing data to validate invoice accuracy and identify discrepancies
Prepare and reconcile billing support documentation, supplemental reporting, and month-end billing files
Partner with operational teams to resolve reporting, account structure, and data quality issues impacting invoicing
Work closely with Finance, Sales Operations, Legal, Client Success, and external stakeholders to support contracting and billing activities
Serve as primary point of contact for billing inquiries, invoice disputes, and contract-related questions
Assist with onboarding new intercompany clients, billing entity setup, and account maintenance
Identify opportunities to automate manual processes and improve billing accuracy, reporting efficiency, and internal controls
Document procedures and maintain process documentation to support scalability and business continuity
Participate in audits and support month-end and quarter-end close activities
Requirements
Bachelor’s Degree in Accounting, Business, or a related field
1–3 years of relevant experience in contract administration, recurring billing, usage-based billing, revenue operations, or a related finance operations role
Excellent oral and written communication skills
Strong customer service orientation
Strong organizational skills with the ability to multitask, problem-solve, prioritize, and meet deadlines
Ability to work independently as well as collaboratively across teams
Self-starter with a high level of initiative, creativity, and attention to detail
Strong analytical skills with the ability to identify inconsistencies across contracts, reports, and invoices
Advanced Microsoft Excel skills including Pivot Tables, formulas, XLOOKUP, SUMIFS, Power Query, and data reconciliation
Experience working with large data sets and translating operational data into invoice-ready reporting
Experience with ERP systems such as SAP is a plus
Familiarity with SQL, database queries, database management systems, business intelligence tools, or reporting platforms is a plus
Experience supporting month-end close, reconciliations, or audit requests is a plus
