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Other20 days agoOn-site

RTB House

Administrative Assistant/Specialist

administrationproject managementcommunicationcontract negotiationMicrosoft OfficeG-Suitehealth and safetytrainingsupport operations

Key details

Salary

Not specified

Employment type

Administrative Assistant/Specialist

Seniority

Mid-level

Years experience

3-5

Location

Warsaw, Masovian Voivodeship, Poland

Full job description

RTB House seeks a mid-level Administration professional with 2 years experience in Administration and Health and Safety. Responsibilities include supporting HQ associates, coordinating documentation workflows, managing signing processes, negotiating contracts, managing service provider relationships, supporting Finance and Payroll, preparing presentations, modifying internal documents, organizing business trips, developing policies, and conducting trainings. Requirements include project management, communication, problem solving, multitasking, attention to detail, advanced English, and proficiency in Microsoft Office and G-Suite. The role is on-site in Warsaw with contract of mandate or B2B contract offered.

What you'll do

  • Provide administration support to all HQ RTB House Associates
  • Coordinate documentation workflow between Board Members, Legal Department, Associates and external service providers
  • Be responsible for the signing process in RTB House
  • Negotiate contracts for services with external suppliers
  • Manage relationship with service providers
  • Support Finance Department and Payroll Department
  • Prepare presentations and documents for the meetings
  • Modify internal documents including agreements, emails, reports
  • Organise business trips and accommodations
  • Develop, implement and improve policies and procedures for HQ
  • Conduct webinars and trainings for RTB House Associates

Requirements

  • 2 years of experience in Administration
  • 2 years of Health and Safety area of expertise
  • Exceptional project management and communication skills
  • Strong problem solving, critical thinking and interpersonal skills
  • Ability to manage multiple projects and meet deadlines
  • Attention to detail and accuracy
  • Positive, can-do attitude
  • Advanced English
  • Fluency in Microsoft Office and G-Suite

Tech stack

Microsoft OfficeG-Suite

Benefits

Contract of mandate or B2B contractGreat office location - right next to Wilanowska metro stationPossibility to gain multi-level experienceThe chance to cooperate with one of the fastest growing sectors in online advertisingFriendly atmosphere while cooperating with a dynamic team of open minded professionals and passion for internet technology and advertising solutions

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