Adjoint(e) administratif(ve) de direction

What you'll do

• Manage complex calendars for three senior executives
• Organize internal and external meetings, anticipate scheduling conflicts, optimize agendas
• Develop and maintain strong relationships with clients, executives, and external partners
• Prepare agendas, briefing notes, and meeting documents; follow up on action items
• Coordinate recurring leadership meetings, QBRs, and offsites across the region
• Book flights, hotels, transport, visas and other travel documents for executives
• Create clear, easy-to-follow travel itineraries with confirmations and contact info
• Manage last-minute changes such as flight delays and meeting rescheduling calmly and efficiently
• Reconcile travel expenses and submit expense reports on behalf of executives
• Collaborate with Marketing team to support executive participation in industry events
• Manage expense reports, supplier invoices, and corporate card reconciliations for executive team
• Support Montreal office management as needed (supplies, vendor coordination, employee events)

Requirements

• 3 to 5+ years experience as executive assistant, administrative assistant or similar role
• Excellent interpersonal and communication skills in French and English (written and spoken)
• Strong calendar management and travel coordination skills
• Familiarity with Google Calendar, Navan, Slack, and Google Suite
• Exceptional organizational skills and attention to detail
• Discretion and reliability in handling confidential information
• Ability to remain calm, resourceful and solution-oriented under pressure
• Comfortable working across multiple time zones and with frequently traveling executives
• Curious and comfortable using AI tools to enhance executive support
• Experience in technology, adtech, media, or fast-paced environment is a plus
• Bilingual French and English is essential

Tech stack

Benefits