Manage and maintain office facilities and general office operations for the Bangalore office. Provide excellent customer service to visitors and guests. Supervise office assistant and maids. Manage company assets and vendor relationships. Monitor inventory and purchasing within budget. Organize company events and team activities. Manage budgets for Operations and People Experience. Coordinate new hire onboarding logistics with People team. Support health, safety, and compliance requirements. Act as cultural anchor for the office. Maintain real-time office operations tracker. Requires 3-5 years office management experience, preferably in high-tech, strong organizational and communication skills, vendor management, proficiency with Google Workspace and Slack, ability to work with global teams, and high emotional intelligence.
What you'll do
Manage and maintain office facilities in good condition, including general needs for the Bangalore office
Hospitalize and ensure all visitors and guests receive excellent customer service and are welcomed accordingly
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Responsible for general office management and duties including phone calls and email screening, drafting letters, and maintaining overall office conditions
Supervise office assistant and maids to ensure the best service is provided on a daily basis
Manage company assets and maintain them in good condition
Manage and develop close relationships with the landlord, building management team, and vendors
Monitor inventory of office supplies and swags, and manage purchasing of new materials with attention to budgetary constraints
Manage and organize events including sourcing, negotiating and booking suitable venues, dinner and lunch reservations, and management of invitations and attendance
Coordinate and organize company team meetings and activities for both in-office and off-site events such as the annual team outing, sports and wellness activities, team bonding activities, catering arrangements, and quarterly CSR activities
Utilize and monitor costs and expenses for both Operations and People Experience budgets; ensure the most effective utilization under quarterly and annually allocated budgets
Foresee and forecast upcoming activities and quarterly budget requirements
Serve as a primary point of contact for new hire onboarding logistics — including workstation setup, access provisioning coordination, and day-one experience — in partnership with the People team
Support health, safety, and compliance requirements for the office, including maintaining emergency contacts, conducting periodic safety checks, and liaising with building management on regulatory matters
Act as a cultural anchor for the Bangalore office — proactively identifying morale-boosting moments, local team celebrations, and inclusion touchpoints that reflect the company's global values locally
Maintain a real-time office operations tracker (headcount capacity, asset register, vendor contracts, renewal dates) to enable proactive rather than reactive management
Requirements
3–5 years of office management and administrative experience, high-tech company experience preferred
Organized and detail-oriented with multi-tasking abilities
Self-directed and ready to take initiative
Must handle confidential information with discretion and professionalism
Outstanding interpersonal and communication skills for negotiation and collaboration
Ability to work with remote offices around the world
Advanced proficiency in written and spoken English
Experience supporting a 50–100 person office through a period of growth or transition
Proven ability to manage vendor relationships and negotiate cost-effective contracts
Ability to collaborate effectively with global and regional teams and stakeholders on cross-functional projects
Proficiency with tools such as Google Workspace, Slack, or equivalent collaboration platforms
Warm, approachable presence
High emotional intelligence
Ownership mindset
Resilient under pressure
Diplomatically assertive
Discretion as a default
Tech stack
Google WorkspaceSlackcollaboration platforms
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