Executive Assistant & Workplace Experience Coordinator role supporting 2-3 Executive Leadership Team members with calendar, travel, meetings, and coordination. Responsible for anticipating executive needs, coordinating leadership meetings and events, building relationships across functions and locations, and managing day-to-day office operations in Mexico City. Requires strong administrative experience, bilingual English and Spanish fluency, excellent organization, discretion with sensitive information, and ability to work onsite three days per week. Benefits include inclusive culture, global impact, wellbeing focus, comprehensive rewards, and flexible hybrid work model.
What you'll do
Support 2–3 members of Executive Leadership Team managing complex calendars, travel, meetings, and day-to-day coordination with discretion and attention to detail.
Anticipate executive needs and priorities, identify scheduling conflicts, prepare for upcoming commitments, and help leaders make effective use of their time.
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Coordinate leadership meetings and events including agendas, materials, action items, leadership offsites, board-related meetings, and company events.
Build strong relationships across the company, working with stakeholders across functions, locations, and time zones to keep communication and coordination moving smoothly.
Own the day-to-day experience of the Mexico City office, coordinating facilities, vendors, supplies, catering, visitors, and other operational needs.
Create a welcoming and well-organized workplace ensuring employees, candidates, partners, and visitors have a consistent and positive experience in the office.
Plan local office events and employee experiences that create opportunities for connection and collaboration, partnering with the global Workplace Experience team where appropriate.
Handle sensitive information with discretion, applying sound judgment and professionalism in work with executives, employees, and external partners.
Requirements
Strong experience providing administrative or executive support to senior leaders, including managing complex calendars, travel, meetings, and competing priorities.
Professional fluency in both English and Spanish, with clear written and verbal communication skills in both languages.
Excellent organization and attention to detail, with the ability to anticipate needs, follow through reliably, and adjust when priorities change.
A proactive and practical approach to problem-solving, with the judgment to determine what needs immediate attention and what can be handled independently.
Experience handling confidential or sensitive information with professionalism and discretion.
Strong relationship-building skills and confidence working with stakeholders at different levels and across multiple locations and time zones.
A hands-on, service-oriented approach to workplace operations and creating a positive employee and visitor experience.
Ability to work from our Mexico City office three days per week, with a 9:00 a.m. start to support executive schedules and the daily rhythm of the workplace.
Benefits
Inclusive Global Culture with diverse perspectives valued and encouraged.Global Impact contributing to customers' success and business growth.Focus on Wellbeing with healthcare packages, mental health services, paid holidays, and family leave.Comprehensive Rewards including equity options, performance-based rewards, competitive compensation, and career development opportunities.Flexible Hybrid Workplace balancing office collaboration with remote work and option to work abroad for up to 30 days annually.
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