Pixalate seeks a part-time Accounts Receivable Specialist in Mclean, VA to support billing and collections. Responsibilities include preparing invoices, tracking payments, reconciling accounts, managing AR aging, supporting forecasting, budgeting, and month-end close activities. The role requires collaboration with Sales, Customer Success, and Finance teams to ensure billing accuracy and efficient collections. Candidates should have 4+ years of AR or related finance experience, proficiency with QuickBooks, strong analytical and communication skills, and the ability to manage multiple priorities independently. Experience with financial reporting, audits, and SaaS/ad tech/digital advertising is a plus. Benefits include internet reimbursement, hybrid flexible hours, advancement opportunities, team events, and competitive compensation.
What you'll do
Prepare and issue customer invoices accurately and on schedule, ensuring billing aligns with contracts, pricing, and agreed-upon terms
Monitor customer accounts and proactively follow up on outstanding balances to support timely collections
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Post and reconcile incoming payments, maintaining clean and accurate customer account records
Investigate and resolve invoice discrepancies, billing issues, credit memos, and payment-related queries in a timely manner
Maintain organized, accurate, and audit-ready records of all Accounts Receivable transactions and supporting documentation
Prepare and maintain AR aging reports and provide regular updates on outstanding balances, overdue accounts, and collection status
Monitor customer payment trends and identify potential collection risks or accounts requiring additional attention
Assist with cash flow forecasting by providing accurate and timely information on expected customer collections
Support the preparation of AR forecasts and annual budgets, including projected billings, collections, and outstanding receivables
Compare actual collections and AR performance against forecasts and budgets and investigate significant variances
Support month-end and year-end close activities related to Accounts Receivable, including reconciliations and reporting
Assist with the preparation of AR-related schedules, reports, and documentation required for audits
Partner with Sales and Customer Success to ensure billing accuracy, timely invoicing, and smooth collections
Work with internal teams to resolve customer account issues and ensure billing and collection processes are followed consistently
Maintain customer account information and ensure billing details, payment terms, and supporting documentation are kept up to date
Identify opportunities to improve AR processes, strengthen collection procedures, and improve overall cash flow
Support other finance and accounting activities as needed
Requirements
At least 4 years+ experience in accounts receivable, billing, collections, or a comparable finance role
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred, not required)
Hands-on experience with QuickBooks
Strong understanding of accounts receivable processes, including invoicing, cash application, collections, reconciliations, and AR aging
Experience preparing or supporting AR forecasts, cash collection forecasts, and budgets
Sharp attention to detail with strong analytical and problem-solving skills
Ability to identify discrepancies, investigate issues, and follow through to resolution
Excellent written and verbal communication skills, with a customer-service mindset and confidence communicating with customers and internal stakeholders
Strong organizational skills with the ability to manage multiple priorities and meet deadlines independently in a fast-paced environment
A self-starter who takes initiative, identifies issues proactively, and looks for ways to improve processes
Ability to work collaboratively with Sales, Customer Success, and Finance teams to ensure accurate billing and timely collections
Flexibility to accommodate meetings and collaboration with teams across different regions and time zones when needed
Experience with financial reporting, month-end close, and audit support is a plus
Experience in SaaS, ad tech, or digital advertising is a plus
Tech stack
QuickBooks
Benefits
Monthly internet reimbursementCasual, remote work environmentHybrid, flexible hoursOpportunity for advancementFun annual team eventsBeing part of a high-performing team that wants to win and have fun doing itExtremely competitive compensation
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